Payroll runs, pay setup, and bank details

Pay setup, wagesheets, and payroll runs.

Written By Campsite

Last updated About 1 month ago

Payroll

Pay setup, wagesheets, and payroll runs.

This guide is the detailed Campsite help article for this topic. It is written for UK employers and people teams using a branded organisation workspace such as {org}.camp-site.co.uk.

What Finance covers

The Finance section of Campsite handles the end-to-end pay cycle for your organisation: Pay Setup Configure hourly or salary pay rates for each staff member, including role-based rates and annual review updates. Payroll Runs Process payroll for a period and generate a payroll summary ready for your external payroll provider. Wagesheets Review the auto-populated wagesheet combining timesheet hours with pay rates before you approve and run payroll. Bank & Tax Details Securely collect and store staff bank details and UK PAYE-related tax information within staff records.

Running payroll

Before you run payroll, make sure all timesheets for the period have been reviewed and approved. Campsite automatically populates the wagesheet from rota shift data and approved timesheet entries, so you always start from an up-to-date picture. Go to Finance → Payroll Navigate to /finance in your sidebar and select Payroll . You'll see the current payroll period and its status. Review the wagesheet The wagesheet is automatically populated from approved timesheets and shift data. Open the wagesheet to check hours and rates for each staff member before proceeding. Check and approve individual entries Review each line item in the wagesheet. You can flag discrepancies, adjust notes, and approve individual entries. Any rejected or flagged entries should be resolved before running payroll. Run the payroll Once all entries are approved, click Run payroll . Campsite generates a payroll summary for the period, which you can review on screen before exporting. Export for your payroll provider Download the payroll summary in the format required by your external payroll provider. The export includes hours worked, pay rates, gross pay, and any relevant tax reference fields.

Bank details

Staff submit their bank details through their own profile, and Campsite stores them securely. As a Finance user, you can view a staff member's saved bank details from their record when processing payroll. Viewing or revealing a staff member's bank details requires re-authentication with your password . This is a deliberate security gate - Campsite will prompt you to confirm your credentials before the details are shown. Do not share revealed details outside of secure, authorised channels. Finance users can also export bank detail data as part of a payroll run. The same re-authentication requirement applies to any export that includes account information.

UK tax collection

Campsite collects PAYE-related fields as part of each staff member's employment record. This includes information your payroll provider needs to process tax correctly, such as tax code and National Insurance number. These fields are captured during onboarding or can be added and updated in the staff member's HR record. UK tax fields are stored against the staff member's record and included in payroll exports. Campsite does not calculate or submit PAYE directly - you continue to use your chosen payroll provider for submissions to HMRC.

Annual pay rate rollout

When it's time for an annual pay review, you don't need to update rates one by one. Campsite lets you update pay rates in bulk across your workforce, so you can roll out a new rate card efficiently at the start of a new financial year or contract period. Run a wagesheet preview after updating rates to confirm the changes look correct before your next payroll cycle begins. This gives you a chance to catch any mismatches between rate updates and staff records before they affect a live payroll run.

Before you contact support

  1. Confirm you are signed in on the correct organisation URL ({org}.camp-site.co.uk).
  2. Refresh after a recent role or permission change.
  3. Check whether a colleague with the same role can see the same controls.
  4. Capture the page URL and any error text if you still need help.